Secretary Role

  • Attend all official WGII meetings
  • Establish a clear role definition in conjunction with the National Executive Chairperson and Committee
  • Maintain a portfolio for the role so that the job can be easily transferred to the next holder of the role
  • Record the minutes of each WGII meeting
  • Maintain a Book of Minutes
  • Note in the minutes what has been decided to be done by whom and when
  • Circularise committee members with minutes of meetings, and notification and agenda of next meeting at least two weeks in advance of meeting
  • Circularise members with notification and agenda of AGM and forms for nominations to committee eight weeks before the AGM
  • Receive motions and circularise to members four weeks before the AGM
  • Receive nominations for committee and present them to the AGM
  • Prepare report for AGM
  • Centralise all official WGII committee communication on behalf of WGII
  • Formally invite Branches to host National Convention at least 18 months beforehand
  • Communicate with others re WGII business as decided by the National Executive