Secretary Role

• Attend all official WGII meetings
• Establish a clear role definition in conjunction with the National Executive Chairperson and Committee
• Maintain a portfolio for the role so that the job can be easily transferred to the next holder of the role
• Record the minutes of each WGII meeting
• Maintain a Book of Minutes
• Note in the minutes what has been decided to be done by whom and when
• Circularise committee members with minutes of meetings, and notification and agenda of next meeting at least two weeks in advance of meeting
• Circularise members with notification and agenda of AGM and forms for nominations to committee eight weeks before the AGM
• Receive motions and circularise to members four weeks before the AGM
• Receive nominations for committee and present them to the AGM
• Prepare report for AGM
• Centralise all official WGII committee communication on behalf of WGII
• Formally invite Branches to host National Convention at least 18 months beforehand
• Communicate with others re WGII business as decided by the National Executive