Basic Course Coordinator Role

  • Attend and participate at all WGII meetings.
  • Establish a clear role definition in conjunction with the National Executive Chairperson and Committee
  • Maintain a portfolio for the role so that the job can be easily transferred to the next holder of the role
  • Organise and coordinate all Open Basic Weeks
  • Working out a provisional schedule of number and dates of courses in consultation with the Basic Practicum Co-ordinator to be presented at the February Committee meeting (Dec.)
  • Creation of a budget for all Basic Weeks
  • Booking Instructors (Dec.)
  • Arranging a written agreement with each instructor giving full details of the course, dates, times, venue, accommodation/food arrangements and allowances, fee
  • Booking venues provisionally by December for the following summer (Dec.)
  • Sending a yellow form for each course [available in office] to the WGII office, complete with dates, venue and name of Instructor
  • Liaising with the Public Relations Officer re advertising courses [Feb.]
  • Ensuring that application forms are prepared and ready for distribution
  • Liaising with the office regarding the contents and preparation of Instructors’ packs[Apr.]
  • Ensuring that Charts and Certs are ordered from USA for packs (Dec.)
  • Liaising with office regarding bookings for courses, and arranging for participants to get confirmation of courses and receipts as soon as possible (May, June, July)
  • Making contact with applicants whose applications for courses have been unsuccessful and trying to facilitate them on other courses
  • Supplying Instructor with names of participants as soon as possible
  • Co-ordinating registration of courses
  • Cancelling venues and informing Instructors if courses do not run and returning cancelled Yellow Form to the office (June, July, August.)